How to Book Our Function Room for Your Next Event
Published in Venue Hire Tips · Tuesday 23 Jun 2026 · minutes
Step 1: Check your date and time
- Decide:
- What date you’d like
- Start and finish time
- Type of event (birthday, wake, christening, party, meeting, etc.)
- Note: The club may have limited availability at weekends and on match days, so having a second choice date can help.
Step 2: Contact the club
- Visit the club during opening hours or
- Call / message using the club’s usual contact details (phone, Facebook, email – whatever you use).
- Provide: - Your name and contact number Event type • Preferred date and time • Approximate number of guests
Step 3: Confirm availability and room use
- The Bar Manager will:
- Check if the function room is free
- Confirm any time restrictions (e.g. “12 noon–5pm only”)
- Confirm whether there is a room hire charge or if it’s free (e.g. wakes)
- You’ll be told clearly what is and isn’t included (room only, bar service, use of stage, etc.).
Step 4: Discuss details
- Agree key details such as:
- Room layout (tables, chairs, dancefloor)
- Entertainment (DJ, singer, your own music, etc.)
- Any decorations you plan to bring
- Use of TV/projector if available
- Clarify any club rules (no 18th/21st, no plastic confetti (gold/silver) as this stains the dance floor, last orders time, children in the club, etc.).
Step 5: Secure the booking
- If required, you may be asked for:
- A booking form to be completed
- A deposit (if the club uses one)
- Once this is done, the room is officially reserved in your name.
- You should receive confirmation of:
- Date and time
- Any charges
- Access times for setting up
Step 6: Plan your event
- Entertainment (if not booked through the club)
- Food (buffet, outside caterer, or guests bringing plates if allowed)
- Decorations within club guidelines
- Keep in touch with the club if anything changes (numbers, timings, special requests).
Step 7: Confirm Approximate number of guests at least 7 days before the event to ensure adequate staffing.
Step 8: On the day
- Arrive at the agreed set‑up time.
- Speak to the duty steward/bar staff on arrival.
- Enjoy your event—bar staff will look after drinks and any agreed timings (buffet, speeches, etc.).
Step 9: After the event
- Take down any decorations you brought (within the agreed time).
- Settle any outstanding balance if applicable.
- Let the club know if you’d like to book again or leave feedback.
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