Planning a big night, fundraiser or special celebration? Here are the key details of Poplar Social Club’s main function room so you can quickly check if it fits your event.
All figures are approximate and can be fine-tuned with our team when you get in touch.
| Item | Approximate Detail |
|---|---|
| Overall capacity | Up to 400 guests (event dependent) |
| Room length | Approx. 20–25 m (to be confirmed) |
| Room width | Approx. 12–15 m (to be confirmed) |
| Ceiling height | Approx. 3–4 m clear height |
| Bar | Full-length modern bar along one side |
| Natural light | Limited – ideal for lighting effects and AV |
Every event is a little different. Use these specs as a guide, then have a quick chat with us so we can suggest the best layout, timings and extras for what you have in mind.
| Layout | Approx. Capacity |
|---|---|
| Standing / party night | Up to 400 guests |
| Theatre style (rows of chairs) | Approx. 250–300 guests |
| Banquet / seated meal | Approx. 180–220 guests |
| Cabaret (tables with stage view) | Approx. 140–180 guests |
| Dance events with reserved seating | Approx. 200–260 guests |
Capacities vary depending on your mix of seating, dance floor size, staging and additional equipment.
- Final numbers are always agreed with our team for safety and comfort.
- We can reserve extra space for buffet tables, photo booths or raffle areas.
- We are happy to walk through options on a site visit.
Some of the most popular setups we use in the function room are:
- Big party nights: larger dance floor, high-capacity standing space, some perimeter seating.
- Fundraisers and sportsman’s dinners: banquet-style tables focused towards the stage and top table.
- Social dances: generous central dance floor, seating in blocks around the room.
- Corporate or community meetings: theatre style or cabaret-style seating aimed at the main screen and stage.
Our raised stage sits at one end of the room and is ideal for bands, DJs, speakers and presentations.
- Stage size: approx. 5–7 m wide x 3–4 m deep (to be confirmed).
- Dedicated dance floor in front of the stage with space to increase or reduce as needed.
- Clear sightlines from most seating areas to the stage.
- Space for backdrops, balloon arches or simple set dressing.
The room is set up with flexible AV for live music, speeches and background music.
- In-house PA suitable for most bands, DJs and announcements.
- Microphones available (handheld and/or radio, subject to availability).
- Basic stage lighting and room mood lighting.
- Connection points for laptops, DJ controllers and other music sources.
- Space to position screens or projectors for slides, videos and sponsor logos.
If you are bringing your own AV supplier, we can share more detailed information on request.
| Feature | Details |
|---|---|
| Power sockets | Multiple 13A sockets around the room and near the stage (exact locations on request) |
| Sound limit | Suitable for live bands and DJs; volume levels managed by club management |
| DJ/band position | Usually on stage; alternative positions can be discussed |
| Cabling | Safe routes for cables can be agreed in advance; no loose trailing cables across public walkways |
| Sound check times | By arrangement, usually before doors open |
Guests usually enter via the main club entrance, with clear signage to the function room.
- Step-free access into the club.
- Function room on the ground floor.
- Cloak areas and space for welcome tables or ticket checks.
We know easy parking makes a big difference for your guests.
- Free on-site or nearby parking for guests (subject to availability).
- Space for taxis to pull up close to the entrance.
- Local public transport options within reach – ideal for late finishes.
We want everyone to feel welcome and comfortable at Poplar Social Club.
- Step-free routes into the function room.
- Accessible toilet facilities (details available on request).
- Room to accommodate mobility aids and reserved seating areas.
- Staff happy to assist with access arrangements agreed in advance.
To keep events running smoothly and safely for everyone, a few house rules apply.
- Event finish times: Latest bar and music finish times are agreed when you book, in line with our licence.
- Decorations: Freestanding decorations are welcome. Please avoid anything that may damage walls, ceilings or fixtures.
- Confetti and balloons: Biodegradable confetti and balloons may be allowed by prior agreement; cleanup charges may apply.
- Candles and open flames: Naked flames are restricted for safety reasons – please discuss options such as LED candles.
- Smoke and haze machines: Only by agreement, as they can affect fire alarms.
- External caterers and suppliers: Allowed by prior arrangement; we will share any insurance or certification requirements.
| Area | Note |
|---|---|
| Finish times | Set at booking, in line with licence |
| Open flames | Generally not permitted; LED alternatives preferred |
| Confetti | Biodegradable only, by agreement |
| Smoke machines | By prior approval only |
| Noise | Volume managed by club management |
If you have floor plans, guest numbers or a rough running order in mind, send them over and we will help shape the best use of the room.
We can also walk you through the space in person so you can visualise layouts, lighting and timings before you confirm.